top of page

Terms and Conditions

Effective Date: June 29, 2026

These Terms and Conditions ("Agreement") govern all surveying services provided by Cornerstone Land Surveys LLC ("Company," "we," "our," or "us") to the client ("Client," "you," or "your"). By accepting/paying on a proposal, signing an agreement, or authorizing work to begin, the Client agrees to these Terms and Conditions.

1. Scope of Services

The Company agrees to perform only those services specifically identified in the written proposal, estimate correspondence, work order, or contract. Any additional services requested by the Client after acceptance of the original scope may require a written change order and additional fees.

2. Estimates and Pricing

All estimates are based on the information available at the time of preparation for the scope of work specified. If site conditions, property records, legal descriptions, access limitations, or other unforeseen circumstances require additional work, the Company reserves the right to revise the quoted fee after notifying the Client.

3. Payment Terms

Unless otherwise agreed in writing:

  • A retainer is required at the time of scheduling to secure your appointment on the work schedule. Retainer amount will be assigned at initial consultation. Paid retainers are fully non-refundable.

  • Failure of retainer payment within 48 hours of inquiry may result in loss of appointment. 

  • Retainers are required before work begins.

  • The remaining balance is due following the first on-site visit and not less than 24 hours prior to final on-site visit.

  • Failure to pay your invoice in full will result in rescheduling. 

  • On-location monumentation including, but not limited to property corners, on-line points, staking, flagging, marking, in addition to legal documentation and map provision will not occur until full payment is successfully received. 

  • The Client is responsible for reasonable collection costs, including attorney's fees, if collection efforts become necessary.

The Company reserves the right to suspend work or withhold delivery of final documents until all outstanding balances have been paid.

4. Client Responsibilities

The Client agrees to:

  • Obtain permission for the Company to access all necessary portions of the property.

  • Inform the Company of any known hazards, underground utilities, environmental concerns, livestock, pets, security systems, or restricted access areas.

  • Ensure that all decision-makers are authorized to approve additional work if needed.

The Company is not responsible for delays caused by incomplete or inaccurate information provided by the Client.

5. Property Access

The Client authorizes the Company and its employees to enter the property as reasonably necessary to perform surveying services.

The Company will exercise reasonable care while on the property but is not responsible for minor disturbances to vegetation, landscaping, fences, driveways, crops, or other conditions that are reasonably necessary to complete the work.

6. Underground Utilities

Unless specifically included within the scope of services, the Company does not locate private or public underground utilities. No underground utility designations or explorations are to be conducted as part of the survey.

The Client is responsible for identifying known underground improvements before work begins.

7. Delays Beyond Our Control

Completion dates are estimates only.

The Company shall not be liable for delays caused by:

  • Weather

  • Natural disasters

  • Site accessibility

  • Government agencies

  • Utility companies

  • Title companies

  • County record offices

  • Incomplete records

  • Labor shortages

  • Equipment failures

  • Other events beyond the Company's reasonable control

8. Survey Standards

All surveys will be performed in accordance with applicable state laws, professional standards, and any survey standards specifically identified within the proposal.

Survey results reflect conditions observed on the date(s) the field work was performed. 

9. Ownership of Documents

Survey plats, maps, drawings, CAD files, reports, field notes, digital files, and related work products remain the intellectual property of the Company until payment has been received in full.

Upon full payment, the Client receives a license to use the completed survey for its intended purpose.

CAD files, GIS files, and other electronic data, with exception to PDF copies upon request are not included unless specifically stated in writing.

10. Reuse of Survey Documents

Survey documents are prepared solely for the Client and the intended project identified in the agreement.

The Company is not responsible for unauthorized reuse, modification, or reliance upon survey documents by third parties or for purposes other than those originally intended.

11. Existing Conditions

The Company cannot guarantee the discovery or identification of:

  • Hidden improvements

  • Buried structures

  • Underground utilities

  • Encroachments not visible during field work

  • Boundary evidence removed or destroyed before surveying

  • Changes occurring after completion of the survey

12. Changes After Completion

The Company has no obligation to update surveys after completion due to:

  • Property improvements

  • Construction

  • Boundary changes

  • Easement recordings

  • Utility installations

  • Government actions

  • Changes in ownership

Updated surveys may require a new contract.

13. Limitation of Liability

To the fullest extent permitted by law, the Company's liability arising out of the services provided shall be limited to the total amount of fees actually paid by the Client for the specific services giving rise to the claim.

The Company shall not be liable for indirect, incidental, consequential, punitive, or special damages, including lost profits, project delays, financing costs, or business interruption.

Nothing in this Agreement limits liability where prohibited by law.

14. Indemnification

The Client agrees to indemnify and hold harmless the Company from claims, damages, or expenses arising from inaccurate or incomplete information supplied by the Client or other authorized third parties, unauthorized use of survey documents, or activities occurring on the property unrelated to the Company's services.

15. Cancellation

The Client may cancel services before work begins.

If work has already commenced, the Client agrees to pay for all work completed, time incurred, research performed, travel, field work, office processing, and other expenses incurred up to the date of cancellation.

Retainer payments are 100% fully non-refundable.

16. Force Majeure

The Company shall not be responsible for delays or failure to perform resulting from causes beyond its reasonable control.

17. Governing Law

This Agreement shall be governed by the laws of the States of Florida or Pennsylvania respectively, based on the location of the property being serviced, without regard to its conflict of law provisions.

18. Dispute Resolution

The parties agree to first attempt to resolve disputes through good-faith negotiation.

If a dispute cannot be resolved, the parties agree to participate in mediation before filing litigation, unless otherwise required by applicable law.

Venue for any legal action shall be the courts located wherein the serviced property is located.

19. Entire Agreement

These Terms and Conditions, together with any signed proposal or service agreement, constitute the entire agreement between the parties and supersede all prior discussions or understandings.

20. Severability

If any provision of these Terms and Conditions is determined to be unenforceable, the remaining provisions shall remain in full force and effect.

21. Acceptance

Acceptance of a proposal, payment of a deposit/retainer, electronic approval, written authorization, or allowing work to commence constitutes acceptance of these Terms and Conditions.

bottom of page